Organisation Context

The Bionics Institute is a world leader in the development of medical devices for the treatment of otherwise intractable conditions. The Bionics Institute is in an exciting phase, developing therapeutic technology for hearing loss, Parkinson’s disease and inflammatory bowel disease and unique methods for the improved diagnosis of epilepsy, movement disorders and deafness.

Position Summary

Reporting to the Senior Accountant, the Assistant Accountant will undertake a wide range of accounting and administration functions including, statutory reporting, accounts receivable and payable for spin-off companies and back-up for BI, bank reconciliations, GL reconciliations, BAS lodgement and back-up for monthly payroll. The position covers The Bionics Institute of Australia (BI) and associated organisations.

Key Responsibilities: Bionics Institute (BI) and controlled entities

Bionics Institute
  • Back-up System administration for MS Dynamics and Workplace
  • Reconciliation and monitoring of bank accounts both AUD and foreign currency bank accounts
  • Reconciliation of general ledger accounts as determined by the Senior Accountant on a monthly or quarterly basis
  • Preparation and lodgement of quarterly BAS and monthly IAS for BI and associated companies
  • Month end journal entries as directed by the Senior Accountant
  • Monthly Payroll processing as back-up coverage when required
  • Back-up Senior Accountant with uploading files to the bank portal for monthly payroll and weekly supplier EFT payments. Making foreign currency and other ad hoc payments
  • Completing the ABS surveys, OIS return, ACNC reporting and Fundraising returns when required
  • Other ad hoc reports and administrative tasks and responsibilities as required by the Senior Accountant to ensure the effective functioning of the Institute
  • Assist in development of improved processes to increase effectiveness and provide enhanced internal customer service and maintain ISO 9001 procedures
  • Provide secretariat service to Finance and Risk Management Committee by taking minutes
  • Accounts Payable including processing and payment of supplier invoices
  • Monthly Bank reconciliations & journal entries
  • Preparation and lodgement of Quarterly BAS & Monthly IAS reports
  • Assist Senior Accountant with end of year financial reporting and annual financial audit
  • Preparation of sales invoices for those revenue generating spin-offs
  • Preparation of Grant Acquittals as directed by Senior Accountant
  • Back-up for monthly payroll processing and superannuation payments
  • Process monthly recharges of purchases in BI to spin-off companies such as Neo-Bionica
  • Assist Senior Accountant where required

Staff Reports

There are no staff reports to this position

Level of Supervision

Reporting to the Senior Accountant, the Assistant Accountant is expected to work autonomously and exhibit initiative in developing, maintaining and enhancing the financial operations of the Institute.

Problem Solving, Judgement

Problems arising from the research should be solved independently and/or in collaboration with fellow researchers in the team, with reference to the incumbent’s supervisor when necessary. The incumbent will be required to solve problems as part of the research team, for example discuss with engineers, clinicians and other professionals solutions to problems and the interpretation of research results.

Minimum training level, qualifications and experience

The incumbent must display a high level of proven ability to solve straight forward accounting problems.  The BI has complex and strict government reporting requirements.  The incumbent will be required to maintain accurate records of financial information for the organisation/s so that appropriate decisions can be made for many issues of the financial operations of BI.

Selection Criteria

  • A tertiary level qualification with relevant work-related experience
  • Working towards CA/CPA qualification
  • Proficiency in software packages such as Microsoft Dynamics, Xero or equivalent
  • Strong computer skills with specific knowledge of MS Office applications (Word and Excel)
  • Strong analytical and problem-solving skills
  • A high degree of organisational skills with excellent attention to detail.
  • Highly developed interpersonal skills with the ability to provide clear guidance to staff members not familiar with financial matters
  • Willingness to take on ad hoc tasks as required
  • Ability to work independently and as part of a multi-disciplinary team
  • CA/CPA qualification
  • Experience with Microsoft Dynamics GP
  • Previous experience in the not-for-profit and/or research sector
  • Previous system administration experience
  • Previous experience with Workplace


A police check is required.

This is full time position. 

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If you believe you meet the requirements for this position, please submit your application via SEEK. Please include a detailed CV, university transcripts, and a cover letter addressing the selection criteria.

Applications close on Monday 20 September.

For further information about the research project, please contact Ms Sue Madden by email: [email protected].

The Bionics Institute is an independent medical research institute affiliated with The University of Melbourne and is dedicated to translating into clinics life-enhancing treatments for neurological and sensory disorders. The Bionics Institute is an equal opportunity employer and female applicants are encouraged to apply. The Institute maintains a smoke free workplace and a workplace free from sexual harassment. The Bionics Institute’s workplace embraces the Occupational Health and Safety Standards.