About us
The Bionics Institute is an internationally recognised, non-profit medical research institute that solves medical challenges with technology.
Proudly affiliated with Swinburne University of Technology, we lead the world in the research and development of innovative medical devices and therapies to improve human health. Our multidisciplinary team comprises world-class scientists, engineers and researchers, and our laboratories are located at St Vincent’s Hospital Melbourne, close to our clinical collaborators.
Together we transform the lives of people with a range of conditions, including Alzheimer’s disease, hearing impairment, Crohnʼs disease, chronic pain, Parkinsonʼs disease and arthritis.
About the role
The Executive Assistant & Research Operations Administrator provides high-quality administrative, operational, and project support to enable the effective functioning of the Institute’s research portfolio. The role provides dedicated executive support to the Chief Technology Officer (CTO), including diary and meeting management, coordination of priorities, preparation of correspondence and documentation, and support for key Research activities. The position also provides administrative and coordination support across Research Operations, working closely with the Head of Research Operations and other members of the Research Operations team to support effective planning, communication, governance and delivery of Research activities.
Operating with a high degree of discretion, organisation and initiative, the role acts as an important coordination point across the Research function and between Research and other business units of the Institute.
About you
To be successful in this role, you will be an organised, adaptable, and forward-thinking professional who takes pride in delivering high-quality support. You will demonstrate exceptional attention to detail and strong organisational skills, managing multiple tasks and priorities with confidence and composure. Analytical and resourceful, you will apply initiative and sound judgement to anticipate needs, solve problems, and maintain operational momentum across a busy and diverse portfolio.
Genuine and professional in your approach, you will build strong, trusted relationships with colleagues across the Institute and with external partners. You will communicate clearly and respectfully at all levels, demonstrating discretion, tact, and integrity in all interactions. Highly self-motivated and collaborative, you will work closely with your peers to ensure seamless coordination across the Executive offices. Your reliability, professionalism, and positive can-do attitude will make you a valued member of the Research Operations team and a key contributor to the Institute’s success.
See full Position Description
What we offer
Competitive remuneration with salary packaging of up to $18,550 per annum to increase your take home pay
Professional development opportunities and mentorship to ensure career progression
Flexible and hybrid working arrangements to support work-life balance
A collaborative, inclusive workplace that values diversity
Corporate Bonus Scheme with the potential to receive up to 10% of your annual salary
Ready to apply?
If you are ready to make a significant impact and contribute to the continued success of the Bionics Institute, we encourage you to apply by submitting your CV and a brief cover letter (max 2 pages) addressing the selection criteria via SEEK.
Applications close 18 October 2026 at 11:59 pm. Please note, applications will be reviewed as they are received, and the position may be filled before the closing date. Direct applications and/or applications that do not include a cover letter addressing the criteria will not be considered.
If you have questions about this opportunity, please contact a member of our HR Team via [email protected].
All appointments are subject to the provision of a National Police Check and the sighting of evidence of legal right to work with no restrictions.
Our Commitment to Diversity, Equity, and Inclusion
The Bionics Institute is an equal opportunity employer. We value diversity in all forms and are committed to creating a team that reflects a broad spectrum of perspectives and experiences.
We therefore hire qualified people from all different backgrounds and experience levels. We encourage candidates to speak with a member of our HR team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.
